Privacy Policy
1. Data Protection Basics at a Glance
General information
The following information provides a simple overview of what happens to your personal data when you visit our website. Personal data is any data that can be used to identify you personally. For detailed information on the subject of data protection, please refer to our privacy policy listed below this text.Data collection on our website
Who is responsible for data collection on this website?Data processing on this website is carried out by the website operator. You can find the operator’s contact information in the legal notice section of this website.
How do we collect your data? Your data is collected, on the one hand, when you provide it to us. This may include, for example, data you enter into a contact form. Other data is collected automatically by our IT systems when you visit the website. This consists primarily of technical data (e.g., internet browser, operating system, or time of page view). This data is collected automatically as soon as you enter our website.
What do we use your data for?
Some of the data is collected to ensure that the website functions properly. Other data may be used to analyze your user behavior.
What rights do you have regarding your data?
You have the right at any time to receive, free of charge, information about the source, recipients, and purpose of your stored personal data. You also have the right to request the correction, restriction, or deletion of this data. For this and any other questions regarding data protection, you can contact us at any time at the address provided in the legal notice. Furthermore, you have the right to file a complaint with the competent supervisory authority.
Analytics tools and third-party tools When you visit our website, your browsing behavior may be analyzed for statistical purposes. This is primarily done using cookies and so-called analytics tools. The analysis of your browsing behavior is generally anonymous; your browsing behavior cannot be traced back to you. You may object to this analysis or prevent it by not using certain tools. Detailed information on this can be found in the following privacy policy. You may object to this analysis. We will inform you about the options for objecting in this privacy policy.
2. Legal basis
Consent
Article 6(1)(a) of the GDPR serves as the legal basis for processing operations for which we have obtained consent for a specific processing purpose.
Performance of a contract
Article 6(1)(b) of the GDPR serves as the legal basis for processing operations necessary for the performance of a contract to which the data subject is a party or for the implementation of pre-contractual measures taken at the data subject’s request.
Legal Obligation Art. 6(1)(c) GDPR serves as the legal basis for processing necessary to comply with a legal obligation.
Vital Interests
Art. 6(1)(d) GDPR serves as the legal basis when processing is necessary to protect the vital interests of the data subject or another natural person.
Public interest
Article 6(1)(e) of the GDPR serves as the legal basis for processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Legitimate Interest
Article 6(1)(f) of the GDPR serves as the legal basis for processing necessary to safeguard thelegitimate interests of the controller or a third party, unless the interests or fundamental rights and freedoms of the data subject requiring the protection of personal data prevail, in particular where the data subject is a child.
3. Rights of data subjects
Data subjects have the right, pursuant to Article 15 of the GDPR, to request confirmation as to whether we are processing data concerning them. They may request access to this data, as well as the additional information listed in Article 15(1) of the GDPR, and a copy of their data.
Right to Rectification
Data subjects have the right, pursuant to Art. 16 GDPR, to request the rectification or completion of data concerning them that is processed by us.
Right to Erasure
Data subjects have the right, pursuant to Art. 17 GDPR, to request the immediate erasure of data concerning them. Alternatively, they may request that we restrict the processing of their data in accordance with Art. 18 GDPR.
Right to data portability
Data subjects have the right, pursuant to Art. 20 GDPR, to request the provision of the data they have provided to us and to request its transmission to another controller.
Right to lodge a complaint
Data subjects also have the right to lodge a complaint with the supervisory authority responsible for them in accordance with Art. 77 GDPR.
Right to object
If personal data is processed on the basis of legitimate interests pursuant to Art. 6(1)(f) GDPR, data subjects have the right, pursuant to Art. 21 GDPR, to object to the processing of their personal data, provided there are grounds arising from their particular situation or the objection is directed against direct marketing. In the latter case, data subjects have a general right to object, which we will honor without requiring them to specify a particular situation.
Data subjects have the right, pursuant to Art. 15 GDPR, to request confirmation as to whether we are processing data concerning them. They may request information regarding this data, as well as the additional information listed in Art. 15(1) GDPR, and a copy of their data.
Right to Rectification Data subjects have the right, pursuant to Art. 16 GDPR, to request the rectification or completion of data concerning them that is processed by us.
Right to Erasure Data subjects have the right, pursuant to Art. 17 GDPR, to request the immediate erasure of data concerning them. Alternatively, they may request that we restrict the processing of their data in accordance with Art. 18 GDPR.
Right to Data Portability
Data subjects have the right, pursuant to Art. 20 GDPR, to request the provision of the data they have provided to us and to request its transmission to another controller.
Right to lodge a complaint
Data subjects also have the right to lodge a complaint with the supervisory authority competent for them in accordance with Art. 77 GDPR.
Right to object
If personal data is processed on the basis of legitimate interests pursuant to Art. 6(1)(f) GDPR, data subjects have the right, pursuant to Art. 21 GDPR, to object to the processing of their personal data, provided there are grounds arising from their particular situation or the objection is directed against direct marketing. In the latter case, data subjects have a general right to object, which we will honor without requiring them to specify a particular situation.
4. General information and mandatory information
Privacy Policy
The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with applicable data protection laws and this privacy policy.
When you use this website, various personal data is collected. Personal data is data that can be used to identify you personally. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.
We would like to point out that data transmission over the Internet (e.g. when communicating by e-mail) may be subject to security vulnerabilities. It is not possible to completely protect data from access by third parties.
Information on the Data Controller
The data controller for data processing on this website is:
CPC Unternehmensmanagement AG
The Squaire 12
At the airport
D-60549 Frankfurt am Main
Phone: +49 69 56030303
Email: contact@cpc-ag.de
The responsible body is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (e.g., names, email addresses, etc.).
Withdrawal of Your Consent to Data Processing
If we process your personal data based on a balancing of interests due to our overriding legitimate interest, you have the right at any time to object to this processing with effect for the future for reasons arising from your particular situation.
If you exercise your right to object, we will stop processing the data concerned. However, we reserve the right to continue processing if we can demonstrate compelling legitimate grounds for the processing that override your interests, fundamental rights, and freedoms, or if the processing serves to assert, exercise, or defend legal claims.
If we process your personal data for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing. You can exercise your right to object as described above.
If you exercise your right to object, we will cease processing the relevant data for direct marketing purposes. To do so, simply send an informal notice or an email to datenschutz@cpc-ag.de. The lawfulness of the data processing carried out up until the time of your objection remains unaffected by your objection.
Right to File a Complaint with the Competent Supervisory Authority
In the event of data protection violations, the data subject has the right to file a complaint with the competent supervisory authority. The competent supervisory authority for data protection matters is the State Data Protection Commissioner of the federal state in which our company is headquartered. A list of data protection officers and their contact information can be found at the following link: https://www.bfdi.bund.de/DE/Service/Anschriften/anschriften_table.html
Right to Data Portability
You have the right to have data that we process automatically—based on your consent or in fulfillment of a contract—provided to you or to a third party in a commonly used, machine-readable format. If you request the direct transfer of the data to another controller, this will be done only to the extent that it is technically feasible.
SSL or TLS Encryption
For security reasons and to protect the transmission of confidential information—such as orders or inquiries you send to us as the site operator—this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the browser’s address bar changes from “http://” to “https://” and by the padlock icon in your browser’s address bar.
When SSL or TLS encryption is enabled, the data you transmit to us cannot be read by third parties.
Access, Restriction, Deletion
Under applicable law, you have the right at any time to request, free of charge, information about your stored personal data, its origin, recipients, and the purpose of data processing, as well as the right to have this data corrected, restricted, or deleted, if applicable. For this and any other questions regarding personal data, you may contact us at any time at the address provided in the legal notice.
Objection to Advertising Emails
We hereby object to the use of contact information published in accordance with legal disclosure requirements for the purpose of sending unsolicited advertising and informational materials. The operators of this website expressly reserve the right to take legal action in the event of unsolicited advertising, such as spam emails.
5. Data Protection Officer
Prof. Dr. Andreas Wamsler
Pestalozzistraße 22
74321 Bietigheim
Phone: +49 7142 9669351
Email: datenschutz@cpc-ag.de
6. Data collection on our website
Some of the pages on this website use cookies. Cookies do not harm your computer and do not contain viruses. Cookies help make our website more user-friendly, effective, and secure. Cookies are small text files that are stored on your computer and saved by your browser.
Most of the cookies we use are so-called "session cookies." They are automatically deleted at the end of your visit. Other cookies remain stored on your device until you delete them. These cookies enable us to recognize your browser the next time you visit.
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when closing the browser. If you deactivate cookies, the functionality of this website may be restricted.
Cookies that are necessary for the electronic communication process or for the provision of certain functions you have requested (e.g., shopping cart function) are stored on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in storing cookies for the technically error-free and optimized provision of its services. If other cookies (e.g., cookies for analyzing your surfing behavior) are stored, these are treated separately in this privacy policy.
Borlabs
This website uses the cookie consent tool provided by Borlabs GmbH, Hamburger Str. 11, 22083 Hamburg, which sets technically necessary cookies to save your cookie preferences. This data processing is carried out in accordance with Art. 6(1)(f) of the GDPR based on our legitimate interest in providing a cookie consent management service for website visitors.
server log files
The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:
- Browser type and browser version
- operating system used
- Referrer URL
- Host name of the accessing computer
- Time of server request
- IP address
7. Analysis tools and advertising
Google Analytics
This website uses features of the web analytics service Google Analytics. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
Google Analytics uses so-called "cookies." These are text files that are stored on your computer and enable an analysis of your use of the website. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there.
Google Analytics cookies are stored on the basis of Art. 6 (1) lit. f GDPR. The website operator has a legitimate interest in analyzing user behavior in order to optimize both its website and its advertising.
Leadinfo
This website uses the lead generation service provided by Leadinfo B.V., Rotterdam, Netherlands. This service identifies visits to our website by companies based on IP addresses and displays publicly available information to us, such as company names or addresses. In addition, Leadinfo uses two first-party cookies to analyze user behavior on our website and processes domains from form submissions to correlate IP addresses with companies and improve its services. For more information, visit www.leadinfo.com. You can opt out at www.leadinfo.com/en/opt-out. If you opt out, Leadinfo will no longer collect your data.”
IP Anonymization
We have enabled the IP anonymization feature on this website. This means that Google will truncate your IP address within member states of the European Union or in other signatory states to the Agreement on the European Economic Area before transmitting it to the United States. Only in exceptional cases will the full IP address be transmitted to a Google server in the United States and truncated there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity, and to provide other services related to website and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other data held by Google.
Browser Plugin
You can prevent cookies from being stored by adjusting your browser settings accordingly; however, please note that in this case, you may not be able to use all features of this website to their full extent. You can also prevent Google from collecting the data generated by the cookie and related to your use of the website (including your IP address), as well as from processing this data, by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=de.
Objection to Data Collection
You can prevent Google Analytics from collecting your data by clicking the following link. An opt-out cookie will be set to prevent your data from being collected during future visits to this website: Disable Google Analytics.
For more information on how Google Analytics handles user data, please see Google's Privacy Policy: https://support.google.com/analytics/answer/6004245?hl=de.
Data Processing Agreement
We have entered into a data processing agreement with Google and fully comply with the strict requirements of the German data protection authorities regarding the use of Google Analytics
Demographic Features in Google Analytics
This website uses the “Demographic Features” function of Google Analytics. This allows reports to be generated that provide information about the age, gender, and interests of site visitors. This data is derived from Google’s interest-based advertising and from visitor data provided by third parties. This data cannot be associated with any specific individual. You can disable this feature at any time via the ad settings in your Google Account or generally prevent Google Analytics from collecting your data as described in the section “Objection to Data Collection.”
Microsoft Clarity
This website uses the web analytics service Microsoft Clarity. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland. Clarity tracks randomly selected visitors with anonymized IP addresses, thereby enabling an analysis of how this website is used (e.g., mouse clicks, mouse movements, scrolling, interactions with form fields). We use the anonymized data to better design our website and improve its user-friendliness. Clarity generates aggregated, anonymized reports based on anonymized data regarding your user behavior on our website. In doing so, data is also transferred to Microsoft servers in the United States. For more information on data collection, please see Microsoft’s Privacy Statement: https://privacy.microsoft.com/de-de/privacystatement. You can opt out of tracking at any time via our cookie settings.
8. Newsletter
If you would like to subscribe to the newsletter offered on this website, we require your email address as well as information that allows us to verify that you are the owner of the provided email address and that you consent to receiving the newsletter. No further data is collected, or only on a voluntary basis. We use this data exclusively for sending the requested information and do not pass it on to third parties.
The processing of the data entered in the newsletter registration form is based solely on your consent (Art. 6(1)(a) GDPR). You may revoke your consent to the storage of your data and email address, as well as their use for sending the newsletter, at any time, for example via the “Unsubscribe” link in the newsletter. The lawfulness of data processing operations that have already taken place remains unaffected by the revocation.
The data you have provided to us for the purpose of subscribing to the newsletter will be stored by us until you unsubscribe from the newsletter and will be deleted after you unsubscribe. Data stored by us for other purposes (e.g., email addresses for the member area) remains unaffected by this.
9. Plug-ins and embedded third-party content
Categories of affected individuals:
Users of the plug-in
Categories: Data:
Usage data (e.g., websites visited, interests, time of access), metadata and communication data (e.g., device information, IP address), contact information (e.g., email address, phone number), personal information (e.g., name, address)
Purposes of processing:
Designing our online offerings, increasing the reach of social media ads, sharing posts and content, interest- and behavior-based marketing, cross-device tracking
Legal basis:
Consent (Art. 6(1)(a) of the GDPR)
Google Maps
This site uses the Google Maps mapping service via an API. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
In order to use the functions of Google Maps, it is necessary to store your IP address. This information is usually transferred to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer.
We use Google Maps in the interest of an appealing presentation of our online offerings and to make it easy to find the locations we have indicated on the website. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR.
For more information on how user data is handled, please see Google's Privacy Policy: https://policies.google.com/privacy.
HubSpot
At CPC Unternehmensmanagement AG, we use HubSpot CRM (hereinafter “HubSpot”), an all-in-one platform for inbound marketing, sales, CRM, and customer service provided by HubSpot Inc., 25 First Street, 2nd Floor, Cambridge, MA 02141, USA, to store and process data generated by and within our sales and marketing processes. Since HubSpot cannot guarantee that data will not be transferred to the U.S., we have entered into agreements with HubSpot based on EU Standard Contractual Clauses. HubSpot, Inc. participates in the EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework and is certified for compliance with them. For more information on the Privacy Shield Framework, please visit the “Privacy Shield List” on the U.S. Department of Commerce website (https://www.dataprivacyframework.gov/).
The following HubSpot Inc. affiliates comply with the Privacy Shield Principles: HubSpot Ireland Limited, HubSpot Australia Pty Ltd, HubSpot Asia Pte. Ltd., and HubSpot Japan KK.
We have entered into a data processing agreement with HubSpot Inc. in accordance with Art. 28 GDPR and fully implement the resulting requirements.
For details and information about HubSpot's privacy policy, please visit https://legal.HubSpot.com/de/privacy-policy.
As we are a HubSpot customer based in the European Economic Area ("EEA"), HubSpot Ireland Limited is the controller for us in relation to the processing of your personal data.
For specific details and information about the cookies used by HubSpot, please visit https://legal.HubSpot.com/cookie-policy and https://legal.HubSpot.com/de/cookie-policy. If you do not wish to be tracked by HubSpot, you can prevent cookies from being stored at any time by adjusting your browser settings or by using the following opt-out link: Opt-Out Link.
You can contact HubSpot's Data Protection Officer at privacy@HubSpot.com.
A central element of HubSpot are customer-related profiles, which are generated as soon as initial contact is made with us by telephone, electronically/digitally, by email, via our website (e.g., by submitting a form) or our chatbot, or by any other means.
We use HubSpot in our company for the following activities:
- Customer relations management and customer service
- Contact forms / Email
- Personalized email marketing (newsletters/info mails, automated emails, e.g., to provide downloads)
- Content management (website and blog, landing pages)
- Social Media Publishing & Reporting
- Reporting (e.g., traffic sources, hits, etc.)
- Customer relations management and customer service
- applicant management
- maintain a customer and applicant file,
- organize internal tasks,
- organize general customer service (inquiries, requests for quotes, callbacks, etc.),
- Optimize and control internal processes (e.g., monitoring customer contacts, task reminder management, reporting, etc.)
- organize, control, and optimize our inbound marketing
In addition, we collect and use this data on the basis of our legitimate interest within the meaning of Art. 6 (1) f) GDPR in order to contact our customers, to determine which of our company's services are of interest to our customers, and for individualized advertising, insofar as this is legally permissible.
Contact Form / Email
Fields that you must fill out in order to contact us via this form so that we can respond to your inquiry are marked with an * as required fields.
When you send us the completed form, the data you have provided, as well as your IP address, date, and time, will first be processed by HubSpot on our behalf and then made available to us in our HubSpot system. This processing of your personal data is necessary so that we can process and respond to your request via the contact form, Art. 6 (1) b) GDPR.
If you contact us directly by email, we will also store and process the information you provide in this email and enter it into our Hubspot system. This processing of your personal data is necessary so that we can process and respond to your request, Art. 6 (1) b) GDPR.
In addition, the data collected via the contact form and by email is stored and processed in HubSpot in order to record why customers have contacted us and to determine which of our company's services are of particular interest to our customers, in accordance with our legitimate interest within the meaning of Art. 6 (1) f) GDPR. In addition, we use this data to provide our contacts with individualized information about the services we offer, insofar as this is legally permissible.
We delete the data collected in this way if it is no longer required and any statutory retention obligations have expired. We check annually whether data needs to be deleted. In accordance with statutory retention obligations (6 years according to the German Commercial Code (HGB), 10 years according to the German Fiscal Code (AO)), deletion takes place at the end of the year in which these obligations expire.
Information for applicants
As part of the job application process via our career website, we use HubSpot to collect and process the following personal data submitted by you as an applicant:
- First name, last name
- Address
- email address
- cell phone number
- cover letter
- Resume and relevant certificates and references
You have the right to receive information about the origin, recipient, and purpose of your stored personal data at any time and free of charge. You also have the right to request the correction, blocking, or deletion of this data.
Contact Form for Email Marketing / Blog Updates
On our website, you will find various contact forms that you can use to request free informational materials (marketing assets such as a web analytics kit, a white paper, etc.), event tickets, and/or a newsletter (e.g., blog updates, etc.) covering various aspects of our services. To receive this information material from us, you must fill out a form and submit it to us. Form fields that you must fill out in order to receive the information material are marked with an * as required fields.
The data collected via the contact forms for informational materials, free events, and newsletter subscriptions is made available to us in HubSpot, where it is stored and processed. In addition to the data you enter, your IP address and the time at which you subscribed to the marketing newsletter are also stored. In addition to the form data, HubSpot analyzes the data collected about you via cookies when you submit the form. With the help of HubSpot, we can provide you with personalized and tailored information about our services. This not only allows us to send you targeted information that we believe will genuinely interest you. We also track whether you are actually interested in the information we provide or whether we are merely bothering you with emails that are unnecessary and annoying for both of us. Should we determine this to be the case, we will make every effort to stop providing you with any further information. After all, we have no interest in annoying you with emails that you don’t even read and delete—or, in the worst case, that leave you with a negative impression of us, CPC Unternehmensmanagement AG. You have given your consent to this type of data processing in accordance with Art. 6(1)(a) of the GDPR. You may, of course, revoke this consent at any time.
Information materials
When you request informational materials through our website, we will also ask for your consent to send you personalized and tailored information about our services via email.
Newsletter
When you subscribe to a newsletter through our website, we also ask for your consent to send you personalized and tailored information about our services via email.
10. Social Media Presence
In connection with our use of social media, we also utilize the associated messaging services to facilitate straightforward communication with users. Please note that the security of individual services may depend on the user’s account settings. Even in cases of end-to-end encryption, the service provider may be able to determine whether and when users are communicating with us and, in some cases, collect location data. Depending on where the social network is operated, user data may be processed outside the European Union or outside the European Economic Area. This may pose risks to users, as it can, for example, make it more difficult to enforce their rights.
Categories of affected individuals:
Registered and unregistered users of the social network
Categories: Data:
Master data (e.g., name, address), contact information (e.g., email address, phone number), content data (e.g., text, photographs, videos), usage data (e.g., websites visited, interests, access times), meta and communication data (e.g., device information, IP address)
Purposes of processing:
Expanding reach, networking
Legal basis:
Legitimate interests (Art. 6(1)(f) of the GDPR), consent (Art. 6(1)(a) of the GDPR)
Legitimate interests:
Interaction and communication on social media, increasing profits, insights into target audiences
Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland
Privacy Policy:
https://www.facebook.com/privacy/policy/?entry_point=data_policy_redirect&entry=0 and https://www.facebook.com/legal/terms/page_controller_addendum
Opt-out link:
https://www.facebook.com/settings?tab=ads
LinkedIn Corporation, 1000 West Maude Avenue, Sunnyvale, CA 94085, USA
Privacy Policy:
https://www.linkedin.com/legal/privacy-policy
Opt-out link:
https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out
YouTube
Service used:Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland
Privacy Policy:
https://policies.google.com/privacy?hl=de&gl=de
Opt-out link:
https://tools.google.com/dlpage/gaoptout?hl=de or https://myaccount.google.com/
New Work SE, Dammtorstraße 30, 20354 Hamburg, Germany
Privacy Policy:
https://privacy.xing.com/de/datenschutzerklaerung
11. Liability for Our Own Content
12. Liability for Links (Third-Party Content)
These own contents must be distinguished from cross-references ("links") to contents provided by other providers. We have no influence on their content; the respective provider or operator of the linked pages is always responsible for their content.
13. Initial Contact
Categories of Data Subjects:
Inquirers
Categories of data:
Master data (e.g., name, address), contact data (e.g., email address, phone number), content data (e.g., text entries, photographs, videos), usage data (e.g., interests, access times), meta and communication data (e.g., device information, IP address).
Purposes of processing:
Processing of inquiries
Legal basis:
Consent (Art. 6(1)(a) GDPR), performance or initiation of a contract (Art. 6(1)(b) GDPR)
14. Data Transfer
To execute contracts or fulfill a legal obligation, it may be necessary for us to disclose personal data. If the data required for this purpose is not provided to us, it may not be possible to conclude the contract with the data subject.
We transfer data to countries outside the EEA (so-called third countries). This is done for the purposes mentioned above (transfer within the Group and/or to other recipients). The transfer takes place only to fulfill our contractual and legal obligations or based on prior consent from the data subject. Furthermore, this transfer is carried out in compliance with applicable data protection laws and specifically in accordance with Articles 44 et seq. of the GDPR, in particular based on adequacy decisions issued by the European Commission or on the basis of certain safeguards (e.g., standard data protection clauses, etc.).
15. Retention period
We generally store the data of visitors to our online offering for as long as this is necessary to provide our services or if this has been stipulated by the European directive and regulatory authorities or other legislators in laws or regulations to which we are subject. In all other cases, we delete personal data after the purpose has been fulfilled, with the exception of data that we must continue to store in order to comply with legal obligations (e.g., we are required by tax and commercial law retention periods to retain documents such as contracts and invoices for a certain period of time).
16. Changes to this Privacy Policy
(Last updated: April 30, 2026)
17. Microsoft Teams Privacy Policy
Wir möchten Sie nachfolgend über die Verarbeitung personenbezogener Daten im Zusammenhang mit der Nutzung von „Microsoft Teams“ informieren.
Zweck der Verarbeitung
Wir nutzen das Tool „Microsoft Teams“, um Telefonkonferenzen, Online-Meetings, Videokonferenzen und/oder Webinare durchzuführen (nachfolgend: „Online-Meetings“). „Microsoft Teams“ ist ein Service der Microsoft Corporation.
Verantwortlicher
Verantwortlicher für Datenverarbeitung, die im unmittelbaren Zusammenhang mit der Durchführung von „Online-Meetings“ steht, ist die jeweilige rechtliche Gesellschaft der Unternehmensgruppe CPC Unternehmensmanagement AG, innerhalb welcher die Besprechung organisiert wird. Diese Angabe finden Sie in der E-Mail-Signatur des Organisatoren des „Online-Meetings“.
Hinweis: Soweit Sie die Internetseite von „Microsoft Teams“ aufrufen, ist der Anbieter von „Microsoft Teams“ für die Datenverarbeitung verantwortlich. Ein Aufruf der Internetseite ist für die Nutzung von „Microsoft Teams“ jedoch nur erforderlich, um sich die Software für die Nutzung von „Microsoft Teams“ herunterzuladen.
Wenn Sie die „Microsoft Teams“-App nicht nutzen wollen oder können, können Sie „Microsoft Teams“ auch über Ihren Browser nutzten. Der Dienst wird dann insoweit auch über die Website von „Microsoft Teams“ erbracht.
Welche Daten werden verarbeitet?
Bei der Nutzung von „Microsoft Teams“ werden verschiedene Datenarten verarbeitet. Der Umfang der Daten hängt dabei auch davon ab, welche Angaben zu Daten Sie vor bzw. bei der Teilnahme an einem „Online-Meeting“ machen.
Folgende personenbezogene Daten sind Gegenstand der Verarbeitung
Angaben zum Benutzer: z. B. Anzeigename („Display name“), ggf. E-Mail-Adresse, Profilbild (optional), Bevorzugte Sprache Meeting-Metadaten: z. B. Datum, Uhrzeit, Meeting-ID, Telefonnummern, Ort Text-, Audio- und Videodaten: Sie haben ggf. die Möglichkeit, in einem „Online-Meeting“ die Chatfunktion zu nutzen. Insoweit werden die von Ihnen gemachten Texteingaben verarbeitet, um diese im „Online-Meeting“ anzuzeigen. Um die Anzeige von Video und die Wiedergabe von Audio zu ermöglichen, werden entsprechend während der Dauer des Meetings die Daten vom Mikrofon Ihres Endgeräts sowie von einer etwaigen Videokamera des Endgeräts verarbeitet. Sie können die Kamera oder das Mikrofon jederzeit selbst über die „Microsoft Teams“-Applikationen abschalten bzw. stummstellen.
Umfang der Verarbeitung
Wir verwenden „Microsoft Teams“, um „Online-Meetings“ durchzuführen. Wenn wir „Online-Meetings“ aufzeichnen wollen, werden wir Ihnen das in den Vorwegen transparent mitteilen und – soweit erforderlich – um eine Zustimmung bitten.
Wenn es für die Zwecke der Protokollierung von Ergebnissen eines Online-Meetings erforderlich ist, werden wir die Chatinhalte protokollieren. Das wird jedoch in der Regel nicht der Fall sein.
Eine automatisierte Entscheidungsfindung i.S.d. Art. 22 DSGVO kommt nicht zum Einsatz.
Rechtsgrundlagen der Datenverarbeitung
Soweit personenbezogene Daten von Beschäftigten der Unternehmensgruppe CPC Unternehmensmanagement AG verarbeitet werden, ist § 26 BDSG die Rechtsgrundlage der Datenverarbeitung. Sollten im Zusammenhang mit der Nutzung von „Microsoft Teams“ personenbezogene Daten nicht für die Begründung, Durchführung oder Beendigung des Beschäftigungsverhältnisses erforderlich, gleichwohl aber elementarer Bestandteil bei der Nutzung von „Microsoft Teams“ sein, so ist Art. 6 Abs. 1 lit. f) DSGVO die Rechtsgrundlage für die Datenverarbeitung. Unser Interesse besteht in diesen Fällen an der effektiven Durchführung von „Online-Meetings“.
Im Übrigen ist die Rechtsgrundlage für die Datenverarbeitung bei der Durchführung von „Online-Meetings“ Art. 6 Abs. 1 lit. b) DSGVO, soweit die Meetings im Rahmen von Vertragsbeziehungen durchgeführt werden.
Sollte keine vertragliche Beziehung bestehen, ist die Rechtsgrundlage Art. 6 Abs. 1 lit. f) DSGVO. Auch hier besteht unser Interesse an der effektiven Durchführung von „Online-Meetings“.
Empfänger / Weitergabe von Daten
Personenbezogene Daten, die im Zusammenhang mit der Teilnahme an „Online-Meetings“ verarbeitet werden, werden grundsätzlich nicht an Dritte weitergegeben, sofern sie nicht gerade zur Weitergabe bestimmt sind. Beachten Sie bitte, dass Inhalte aus „Online-Meetings“ wie auch bei persönlichen Besprechungstreffen häufig gerade dazu dienen, um Informationen mit Kunden, Interessenten oder Dritten zu kommunizieren und damit zur Weitergabe bestimmt sind.
Weitere Empfänger: Der Anbieter von „Microsoft Teams“ erhält notwendigerweise Kenntnis von den o.g. Daten, soweit dies im Rahmen unseres Auftragsverarbeitungsvertrages mit „Microsoft Teams“ vorgesehen ist.
Löschung von Daten
Wir löschen personenbezogene Daten grundsätzlich dann, wenn kein Erfordernis für eine weitere Speicherung besteht. Ein Erfordernis kann insbesondere dann bestehen, wenn die Daten noch benötigt werden, um vertragliche Leistungen zur erfüllen, Gewährleistungs- und ggf. Garantieansprüche prüfen und gewähren oder abwehren zu können. Im Falle von gesetzlichen Aufbewahrungspflichten kommt eine Löschung erst nach Ablauf der jeweiligen Aufbewahrungspflicht in Betracht.
Beschwerderecht bei einer Aufsichtsbehörde
Sie haben das Recht, sich über die Verarbeitung personenbezogenen Daten durch uns bei einer Aufsichtsbehörde für den Datenschutz zu beschweren.